Specific Privacy Notice
Guildhall School is a department of the City of London Corporation (“the City of London”)
This specific privacy notice covers activities relating to the provision of the following web domains:
It is a part of the overarching privacy notice found on the Privacy Notices page of our website.
The collection of personal data for other purposes is covered elsewhere.
Guildhall School is committed to protecting your privacy; this privacy notice explains how we use information about you and how we protect your privacy. If you have any concerns or questions about how the School looks after your personal information please contact the City of London’s Data Protection Officer, also the Comptroller and City Solicitor, Michael Cogher, at firstname.lastname@example.org or alternatively contact the School via email@example.com
What personal data is collected about you and what it is used for?
Whenever we ask you to provide your personal information we will let you know why we are asking, and how we will use your information, by directing you towards the relevant privacy notice.
Cookies (see below)
Cookies are files stored in your browser and are used by most websites to help personalise your web experience. Some features on this site will not function if you do not allow cookies. Cookies collect information about your computer, including your IP address, operating system and browser type, for statistical, non-identifiable purposes. They allow us to estimate information such as audience size and usage patterns, for example whether the visitor has been to the site before, which country they are in and what site referred the visitor to the web page.
Google Analytics uses only first-party cookies. This means that all cookies set by Google Analytics for the Guildhall School send data only to the School’s servers. This data cannot be altered or retrieved by any service on another domain and we will never disclose information stored in your cookie to third parties.
The Google Analytics Terms of Service, which all Analytics customers adhere to, prohibits the tracking or collection of personal information (such as name and email address) using Google Analytics or associating personal information with web analytics information.
First party session cookies
Guildhall School eGo, enquiries and online applications systems (resources.gsmd.ac.uk) uses first party session cookies for security. There is an exception in the law for cookies which are deemed as "strictly necessary". The term "strictly necessary" means that such storage of or access to information should be essential, rather than reasonably necessary, and this includes cookies used for security requirements.
Third Party Cookies
Cookies may be set through our website by other companies. Data may be collected by these companies that enable them to serve up adverts on other sites that are relevant to your interests.
Can I opt-out of cookies?
Yes. This site uses the Civic cookie banner which allows users to customise their cookies and opt out of tracking.
The Information Commissioner’s Office provides some advice about cookies and their use. It also provides a link to www.aboutcookies.org which is run by the law firm Pinsent Masons. This website provides even more information about cookies, including how you can delete any cookies and how to allow trusted sites to store their cookies on your computer.
User access data is collected on these systems for system administration, identifying errors and for producing usage statistics. Logged information includes data such as login status, IP address and device information such as browser, operating system and device type.
Why we are allowed to use your personal data?
The processing of your personal information for the above purposes is necessary for legitimate interests to enable your access to the service.
Who we can share your personal data with?
Payments: We do not share personal and financial information provided to us in payment processes, nor do we share this information with third parties.
How long we keep your personal data for?
Personal data will be processed in accordance with the School’s retention policies published: Privacy Notices page of our website.
|_ga||Used to distinguish users||2 years||
|_gid||Used to distinguish users||24 hours||gsmd.ac.uk
|_gat||Used to throttle request rate. If Google Analytics is deployed via Google Tag Manager, this cookie will be named _dc_gtm_<property-id>||1 minute||gsmd.ac.uk
|Fr||A third party cookie set by Facebook to integrate our website with our page on Facebook.com and help reach our existing audience on Facebook||2 years||gsmd.ac.uk|
ID to keep track of current session across different PHP pages.
No personal information is stored in this cookie.
|When the browsing session ends||gsmd.ac.uk|
|Session cookies for security||When the browsing session ends||resources.gsmd.ac.uk|
|Hotjar||_hjClosedSurveyInvites||This cookie is set once a visitor interacts with a Survey invitation modal popup. It is used to ensure that the same invite does not re-appear if it has already been shown.||365 days||gsmd.ac.uk|
|Hotjar||_hjDonePolls||This cookie is set once a visitor completes a poll using the Feedback Poll widget. It is used to ensure that the same poll does not re-appear if it has already been filled in.||365 days||gsmd.ac.uk|
|Hotjar||_hjMinimizedPolls||This cookie is set once a visitor minimizes a Feedback Poll widget. It is used to ensure that the widget stays minimizes when the visitor navigates through your site||365 days||gsmd.ac.uk|
|Hotjar||_hjDoneTestersWidgets||This cookie is set once a visitor submits their information in the Recruit User Testers widget. It is used to ensure that the same form does not re-appear if it has already been filled in.||365 days||gsmd.ac.uk|
|Hotjar||_hjIncludedInSample||This session cookie is set to let Hotjar know whether that visitor is included in the sample which is used to generate funnels.||365 days||gsmd.ac.uk|
|Hotjar||_hjShownFeedbackMessage||This cookie is set when a visitor minimizes or completes Incoming Feedback. This is done so that the Incoming Feedback will load as minimized immediately if they navigate to another page where it is set to show.||365 days||gsmd.ac.uk|
|Hotjar||_hjid||This cookie is set when the customer first lands on a page with the Hotjar script. It is used to persist the Hotjar User ID, unique to that site on the browser. This ensures that behavior in subsequent visits to the same site will be attributed to the same user ID.||Session||gsmd.ac.uk|
|Hotjar||_hjTLDTest||This should be found in sessionStorage (as opposed to cookies). This gets updated when a visitor recording starts and when data is sent through the WebSocket (the visitor performs an action that Hotjar records).||Session||gsmd.ac.uk|
|Hotjar||_hjUserAttributesHash||User Attributes sent through the Hotjar Identify API are cached for the duration of the session in order to know when an attribute has changed and needs to be updated.||Session||gsmd.ac.uk|
|Hotjar||_hjCachedUserAttributes||This cookie stores User Attributes which are sent through the Hotjar Identify API, whenever the user is not in the sample. These attributes will only be saved if the user interacts with a Hotjar Feedback tool.||Session||gsmd.ac.uk|